APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Risk Management in the Smeal College of Business at The Pennsylvania State University (University Park) invites applications for an Academic Program Coordinator (Supervisor). The Academic Program Coordinator collaborates with faculty, staff, and students to ensure the effective development and delivery of courses managed by the department as well as effective management of department budgets and activities. This position reports to the Head of the Risk Management Department and will work closely and coordinate with other departmental staff.

The Risk Management Department manages approximately 300 students in three majors: Actuarial Science, Enterprise Risk Management, and Real Estate, as well as students enrolled in cross-college courses and programs, such as the Real Estate Analysis and Development (READ) Certificate and the Legal Environment of Business Minor. It also houses the Borrelli Institute for Real Estate Studies (BIRES) and the Center for Global Business Studies (CGBS). The Department comprises 24 full-time faculty members, three doctoral students, several part time faculty members, and two staff members.

Representative Duties

• Collaborate with faculty and department leadership to forecast course/certificate enrollment; retrieve, compile, and analyze course data; assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks

• Monitor program budget including tracking purchases, approving expenditures, and generating financial reports

• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information

• Communicate with faculty, staff, advisers, parents, and students; respond to inquiries related to individual courses, degree requirements, or the overall academic program

• Prepare and maintain student files; monitor graduation requirements; assess and track degree audits and ensure accuracy of degree requirements

• Facilitate the process for reviewing requests and updating student course/program changes; process grade change forms, add, drop, and registration forms

• Coordinate and implement policies, procedures, and activities pertaining to student records across a department or assigned academic program

• Coordinate scholarship, assistantship, and fellowship data and funds; prepare award letters, notify donors, monitor expenses, prepare and analyze financial reports; assign and monitor teaching assistant class assignments

• Communicate with students to promote program specific opportunities including workshops, organizations, internships, and career development opportunities; collaborate with faculty and program staff to develop marketing materials

• Coordinate faculty affairs processes including promotion and tenure, sabbatical leave, and non-tenure track promotions; prepare, track, and submit review documents; consult faculty on processes and procedures in order to facilitate timely submissions and ensure compliance with academic policies

• Plan and coordinate events including orientations, summer days, prospective student visits, open houses and other program events; arrange volunteer schedules for events

• Coordinate student rating surveys

• Assist with the department websites; review content and ensure that information is accurate

• Coordinate the hiring process for program part-time employees

This position requires an Associate’s Degree, plus at least four years of relevant service. In-person hours in the departmental office are required.

The successful candidate will possess the ability to supervise and review other staff members as well as work independently; engage in effective written and verbal communications; perform baseline planning, organizing, and directing; problem-solve and propose solutions; and maintain a high level of confidentiality in managing student and employee records. Candidates with experience in using SIMBA, Concur, LionPath, CollegeNet, and WorkLion/WorkDay are preferred.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$46,400.00 - $67,300.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

University Park, PA