ExpressJet Airlines, Inc Admin Assistant in RICHMOND, Virginia
Reporting to the Base Manager, the Admin Assistant handles administrative functions for the Maintenance Department. Responsibilities include, but are not limited to:
Handle all administrative functions for the Maintenance department.
Update payroll system to ensure accuracy in the following:
approving work records
Submit qualified payroll discrepancies to payroll.
Track and send OT/Attrition/Current Head Count reports weekly as required by Management.
Track and send memos to office personnel regarding remaining time off.
Update maintenance work schedules and shift bid calendars for Manager, Supervisors and mechanics, post.
Assist Manager in maintaining an accurate head count.
Track sick occurrences; send attendance letters to designated Supervisors for Disciplinary action.
Assist/Submit Expense Reports as required for Management.
Make travel arrangements and send information to employees.
Submit all OJT/paperwork to Training – maintain a spreadsheet to track as required.
Order office supplies – call for service on office machines when required- submit invoices and track.
Coordinate all Base Promotional awards/activities for maintenance employees/management.
Submit/Track escort/badging forms to Airport Security and track via a spreadsheet.
Schedule SIDA driving classes for new employees and or renewals.
Order uniforms/changes for all Base employees.
Update MCO/Road List as required.
Maintain acknowledgement List of Base Policies - GMM etc.
Maintain Base Seniority List and post.
Track and submit status updates to Training for former/transferred employees.
Planning duties as required by Base Management.
Other Duties as assigned by management.
Must be a High School Graduate or GED.
Possess a valid driver’s license.
Familiar with Windows - Microsoft Office – Outlook and Excel.
Computer Literacy a must.
Team Player – Self-motivated.
Excellent communication skills.
Ability to handle sensitive matters and maintain confidentiality.
Ability to prioritize and multi-task in fast paced work environment.
Must be detailed and organized.
One year administrative experience.
Human Resource and payroll experience.
Requisition ID 2019-4338
Job Family Administrative
Closing Date 7/4/2019
Position Type Full Time
Min Salary USD $25,138.00/S
EOE Protected Veterans/Disability